Sr. Coordinator - Client Accounting Billing

Profile

\u003cp\u003e\u003cstrong\u003eAbout Littler:\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eAt Littler, we understand that workplace issues can\u0026rsquo;t wait. With access to more than 1,600 employment attorneys in over 100 offices around the world, our clients don\u0026rsquo;t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. With deep experience and resources that are local, everywhere, a diverse team of the brightest minds, and powerful proprietary technology, we deliver groundbreaking innovation that prepares employers for what\u0026rsquo;s happening today, and what\u0026rsquo;s likely to happen tomorrow. Because at Littler, we\u0026rsquo;re fueled by ingenuity and inspired by you.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eKEY ACCOUNTABILITIES:\u003c/strong\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eDepartment transactional and ad-hoc activities are completed timely and accurately, and documented in Elite, ARCS, E-Billing Hub, various client e-billing systems and other systems in accordance with Firm policies and relevant external requirements and regulations. Department responsibilities may include, but are not limited to\u0026nbsp;\u003c/li\u003e
\u003c/ul\u003e
\u003cp style=\u0022padding-left: 60px;\u0022\u003eo Pre-bill distribution and invoice processing\u003c/p\u003e
\u003cp style=\u0022padding-left: 60px;\u0022\u003eo Work-in-Process and Accounts Receivable inventory management\u003c/p\u003e
\u003cp style=\u0022padding-left: 60px;\u0022\u003eo Application and administration of alternative fee arrangements\u003c/p\u003e
\u003cp style=\u0022padding-left: 60px;\u0022\u003eo Electronic billing submissions, revisions and dispute resolution\u003c/p\u003e
\u003cp style=\u0022padding-left: 60px;\u0022\u003eo Client Billing Guideline compliance, accrual submissions and audit letter support\u003c/p\u003e
\u003cp style=\u0022padding-left: 60px;\u0022\u003eo Month-end and other periodic reconciliation, analysis and reporting\u003c/p\u003e
\u003cp style=\u0022padding-left: 60px;\u0022\u003eo Other activities in response to current and future business needs\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eProduction, quality and accuracy standards are consistently met or exceeded.\u0026nbsp;\u003c/li\u003e
\u003cli\u003eDepartment policies and procedures are consistently followed with completeness and accuracy standards.\u003c/li\u003e
\u003cli\u003eResponsible for the most complex arrangements and largest client accounts.\u0026nbsp; Assist with monthly and annual allocations as needed, rate audits, billing reports, technology projects and other special projects assigned by the Management Team.\u003c/li\u003e
\u003cli\u003eInquiries from Clients (both internal and external) and other third parties are addressed in a manner that meets established department standards and are appropriately resolved.\u003c/li\u003e
\u003cli\u003eOral and written presentations and general communications are effective, professional and appropriate to the circumstance.\u003c/li\u003e
\u003cli\u003eCollboration and communication between department team members, accounting \u0026amp; finance group departments, and other corporate / firm departments is promoted and effective.\u003c/li\u003e
\u003cli\u003ePerform such other/additional duties as may from time to time be assigned.\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003eTECHNICAL SKILLS AND COMPETENCIES REQUIRED:\u003c/strong\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eDemonstrated mastery of core Revenue accounting concepts, typically acquired from at least an Associate\u0026rsquo;s Degree in Accounting or comparable field, and/or five or more years\u0026rsquo; experience in a high-volume, multi-currency revenue department, Law Firm billing experience is required.\u003c/li\u003e
\u003cli\u003eDemonstrated advanced, knowledge of Client Accounting / Legal Billing practices and policies sufficient to lead the preparation, review and issuance of both paper and electronically billed legal invoices, monitor and control WIP and AR, capture core billing and client data for a portfolio of clients/offices/shareholders, research and respond to inquiries and questions and complete account reconciliation, periodic and ad-hoc reports.\u003c/li\u003e
\u003cli\u003eExperience using the major legal e-billing platforms including Tracker, Tymetrix, Passport, Collaborati, Onit, CounselGo, CounselLink, Corridor and others.\u0026nbsp; Understanding of invoice processes, rate approval processes and other aspects of various e-billing systems\u003c/li\u003e
\u003cli\u003eUnderstanding of unique aspects of insurance-paid legal billing including reductions, rejections, appeals, deductibles and more.\u003c/li\u003e
\u003cli\u003eAbility to interpret engagement agreements and make determinations on the best billing processes to use for various kinds of alternative fee arrangements.\u0026nbsp;\u0026nbsp;\u003c/li\u003e
\u003cli\u003eDemonstrated proficiency in Microsoft Office, sufficient to complete complex account analysis and reconciliation. Demonstrated ability to leverage Microsoft Word and Outlook to communicate effectively, create, and edit documents. Demonstrated ability to execute transactions, and extract and analyze data from Elite and DTE | Intapp Time. Demonstrated ability to efficiently operate a 10 key numerical entry device.\u003c/li\u003e
\u003cli\u003eProven ability to exercise sound judgment in financial and accounting matters. Demonstrated ability to effectively raise issues and consult with department manager to resolve complex issues and ensure compliance with firm policies and procedures.\u003c/li\u003e
\u003cli\u003eDemonstrated ability to execute multiple tasks and high workload volume without material impact on error rates or client service. Demonstrated ability to quickly learn and master new processes, steps, policies and technical skills.\u003c/li\u003e
\u003cli\u003eDemonstrated ability to articulate process steps and draw conclusions of complex processes and measures of output such as productivity, efficiency and quality.\u003c/li\u003e
\u003cli\u003eDemonstrated ability to communicate in person and via e-mail and telephone with internal and external clients and vendors, receive instructions and provide information with ordinary courtesy and tact.\u003c/li\u003e
\u003cli\u003eDemonstrated ability to execute tasks efficiency and effectively within expected timeframes.\u003c/li\u003e
\u003c/ul\u003e
\u003cp style=\u0022padding-left: 30px;\u0022\u003e\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eEDUCATION AND CERTIFICATIONS\u003c/strong\u003e:\u0026nbsp;\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eRequired:\u003c/strong\u003e\u0026nbsp;Associate degree in Accounting or related field, or relevant experience\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003ePreferred:\u003c/strong\u003e\u0026nbsp; \u0026nbsp; \u0026nbsp; \u0026nbsp;Bachelor degree in Accounting or related field\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eEXPERIENCE REQUIRED:\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e5 years of relevant experience\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eWORKING CONDITIONS (Environment within which the work is performed):\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eHYBRID:\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cem\u003eThis position will be following a hybrid work schedule with the flexibility of working remotely and in-office. Management will determine work schedule and may alter schedule to align with business needs. Office environment with little exposure to excessive noise, dust, temperature and the like. This position will comply with all Firm policies including the Hybrid\u0026nbsp;obligations of the Firm\u0026rsquo;s Employee Information Governance Policy.\u003c/em\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eEMPLOYMENT WITH LITTLER MENDELSON:\u0026nbsp;\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eAll employees are expected to adhere to the Firm\u0027s personnel policies and procedures, according to the Professional Staff Employee Handbook.\u003c/p\u003e
\u003cp\u003eThe above statements are intended to describe the general nature of the job and do not represent that all such duties will be performed by all individuals who hold the job. The list of accountabilities and their related duties is not exhaustive in that incumbents may be assigned other duties in addition to those shown.\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eSCOPE OF JOB DESCRIPTION AND MODIFICATIONS:\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eThis job description does not limit the tasks that an employee may reasonably be requested to perform. Substantive changes to this job description may be necessary to meet the changing business needs of the firm.\u0026nbsp; Notwithstanding this Position Description, all Littler Mendelson employees are at-will employees \u0026ndash; each may resign at any time and for any reason, and the firm is free to terminate the employee at any time, with or without cause and with or without notice.\u003c/p\u003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:false,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:2e3d7edd-7174-48cf-a542-539119bbcf9f,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2022-05-20T00:50:29.821Z},{JobBoardId:631c7b72-f9c7-4adf-9109-9967ce8334e4,PublishedInternal:true,PublishedExternal:true,ExternalPostedDate:2022-05-20T00:50:29.821Z,InternalPostedDate:2022-05-20T00:50:29.821Z}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

Company info

Littler Mendelson P.C
Website : https://www.littler.com/