Accounting Associate I University Center

Profile

The

UC Administration

invites applications for an

Accounting Associate I

to join their team. Under the general direction of the University Center’s Accounting and Business Manager, the UC Accounting Associate is responsible for the support operations through organization, reception, clerical, administrative support and accounting functions. This position maintains the buildings key inventory, petty cash, manages all administrative functions of the office and assists with many of the accounting processes and procedures all while providing excellent customer service. The person assigned to this position performs a variety of technical and routine tasks including but not limited to the following:

Provide comprehensive reception and administrative support for the University Center

Process and maintain building keys, deposits/refunds and reconciliation

Administer accounts receivable payments, and billing resolutions for University Catering, UC, and Conference & Event Services, Conference Management Services, James E Todd Center

Serves as reviewer and back-up support for student and staff payroll cycles

Oversee and process Procard transactions in Banner as the account manager

Manage petty cash distributions, post transactions and reconcile weekly

Assist in Fiscal Year End closing procedures and reporting

Practice sound accounting or financial procedures to ensure accountability and compliance

Customer/client care and public relations specialist

Required Skills

Excellent customer service skills; relationship-building and ability to work effectively with diverse internal and external customers, departments, agencies, and individuals; interact with students and staff in a consistent and equitable manner; maintain effective communication with co-workers, administrators, students, clients, vendors, and the public; remain calm and exercise patience, tact, and courtesy in stressful situations

Proficient in use of business tools, equipment, accounting systems, and software (spreadsheet programs, campus financial management systems, event management systems) e.g., Banner, Event Management System (EMS), Orbital Shift, Microsoft Office Suite applications, multi-function copiers, etc.

Provide interpretation of policies and make sound recommendations as needed

Strong commitment to confidentiality/discretion

Research errors and take corrective actions using critical thinking and decision-making skills

Excellent written, verbal, and interpersonal communication skills; the ability to write clearly and in a professional manner

Excellent interpersonal skills; ability to teach others/share knowledge; and an intrinsic interest in and the motivation to learn without prompting

Communicate openly and honestly while respecting the perspectives of others

Handle unusual requests with tact and professionalism

Responsible for producing routine and special request reports

Perform daily operation of the Administration Office based on generally accepted professional office practices and procedures

Order inventory of supplies, equipment, and services

Organized and detail-focused; meet deadlines in a busy environment with attention to detail

Basic cash handling; accurately disburse funds and reconcile petty cash

Accurately manage accounts receivables (approx. 3 million per year)

Demonstrate emotional intelligence, including self-awareness, self-regulation, motivation, empathy, and interpersonal skills

Exhibit reliable and honest behavior; practice and model ethical behavior

Accurately represent the department and institutional mission and values through behavior and model desired behaviors and teach through example

Promote an atmosphere conducive to cooperation and motivation; contribute productively in group settings and work in teams; active participation in staff meetings, training sessions, staff development workshops and retreats

Minimum Required Experience

High School diploma and two (2) years of progressively responsible experience or an equivalent combination of education and experience

About the University Center and UM

The University Center enriches campus life by providing student-focused opportunities, programs, services, and space.

The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000

” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014

. Many national publications recognize Missoula for its high quality of life

. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action

: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

University of Montana

Video: Mission First, People Always

UM on YouTube

City of Missoula

Video: There's This Place

Destination Missoula

Missoula Area Chamber of Commerce

The State of Montana

Visit Montana

Position Details

Position Title:

Accounting Associate I

Position Number:

NEW

Department:

UC Administration

Work Schedule:

Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary:

$13.375/hr

Union Affiliation:

FOCUS-MFPE

Probationary Period:

Six months minimum

Benefits Include

Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:

References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:

Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Company info

The University of Montana
Website : https://www.umt.edu