Office Manager

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Office Manager

Category:

Administrative Support

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Department:

College of Business

Locations:

Fairfield, CT

Posted:

Apr 25, 2023

Closes:

Open Until Filled

Type:

Exempt

Position ID:

161568

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About Sacred Heart University:

As the second-largest independent Catholic university in New England, and one of the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers nearly 90 undergraduate, graduate, doctoral and certificate programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. More than 10,000 students attend the University's nine colleges and schools: Arts & Sciences; Communication, Media & the Arts; Social Work; Computer Science & Engineering; Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology; the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing; and St. Vincent's College. Sacred Heart stands out from other Catholic institutions as it was established and led by laity. The contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts, and at the same time cultivates students to be forward thinkers who enact change-in their own lives, professions and in their communities. The Princeton Review includes SHU in its Best 388 Colleges-2023 Edition, and Best Business Schools-2023 Edition. Sacred Heart is home to the award-winning, NPR-affiliated radio station, WSHU, a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre. www.sacredheart.edu

View SHU's Faculty Experts Here

Job Description:

This staff member is responsible for maintaining and monitoring the budget for the Dean's accounts, tracking faculty/adjunct payroll and course releases, and performing other duties related to budgetary and finance requests from the Dean's office. Position is responsible for supervising work-study/student employees working for Dean's Office.

Responsibilities Include:

1) Maintain budget for WCBT accounts and manage financial requests

Maintain budget for all WCBT accounts (AACSB, Dean, Welch Experience, Graduate Programs operating budget) and provide period reports to the Dean's office;

Process all accounts payable and invoices

Track faculty course releases/teaching loads and stipends and provide periodic reports to the Dean's office and the leadership team;

Track and process faculty/ adjunct payroll;

Serve as the primary contact for the University Business Office (Sally Ferry) and coordinate with the business office for any financial requests to the dean's office;

Track and monitor conference/travel/software/database research funding as approved by the research committee; provide periodic reports to the WCBT leadership team.

Work with Associate Dean for Graduate Programs & Accreditation and graduate program directors with budgeting and forecasting

2) Supervise administrative employees and student workers (e.g., work-study, graduate assistants).

Managing the budget associated with student employment;

Provide training and supervision during working hours;

Manage student worker schedules and approve time sheets.

3) Manage operations and logistics for college

Manage all physical facilities; primary liaison with campus operations

Assign and manage workspace allocation, including faculty/adjunct offices and other workspaces

Work with master scheduler as needed for coordination of classrooms and facilities

4) Miscellaneous:

Assist Dean and Associate/Assistant Deans with day-to-day operational issues, as requested.

Assist Dean and Associate/Assistant Deans with any miscellaneous requests/correspondence from students, parents, community, and other WCBT stakeholders.

Other duties as directed by the Dean and/or Associate/Assistant Deans

Requirements:

Knowledge and Skills Needed:

Bachelor's degree, master's degree with strong organizational skills

Experience with accounts payable and payroll systems

Ability to work independently and supervise others

Proficiency in PowerPoint, Word, Excel and Database Management

Excellent verbal and written communication skills

3 to 5 years of relevant work experience preferred

Additional Information:

Statement of Personal & Organizational Responsibility for Inclusive Excellence

Inclusive Excellence is the recognition that our institution's success is dependent on how well we value, engage, and include the rich diversity of students, staff, faculty, administrators, alums, and surrounding community. It is a mastery of inclusion that fosters a consistent sense of belonging. Inclusive Excellence is aspirational and is the pillar that guides the mission, vision, and function of this unit.

To achieve Inclusive Excellence, our personal and organizational responsibilities are to:

Actively promote a collegial environment and consciously apply our mission and values to create a culture of inclusion and belonging; a safe space where all may thrive and succeed.

Participate in educational and developmental activities to increase awareness and competencies of issues related to diversity, equity, inclusion, and belonging; apply that understanding to guide your approach to all aspects of your job and the community as a whole.

Demonstrate that we are Stronger Together as described in the Office for Inclusive Excellence statements

Application Instructions:

Please apply online, faxes and emails will not be accepted. A cover letter is appreciated.

Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.

Company info

Sacred Heart University
Website : http://www.sacredheart.edu