Grants Accountant

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Grants Accountant
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58-20 Little Neck Parkway
Little Neck, NY 11362
Principal Responsibilities:
The Grants Accountant
is a key member of the Finance team and reports to the Contracts Manager. The primary responsibilities include all aspects of contract accounting, budget development, budget modifications, internal reporting (including monthly/quarterly variance reporting), monthly billing and reconciliations. The Grants Accountant ensures compliance with funding source guidelines, timely receipt of revenue, and accurate submission of financial reports.
She/he is expected to use and apply accounting skills at full proficiency level to analyze and resolve accounting transactions, and initiate appropriate corrections. The Grants Accountant interacts with programmatic staff to assist with contract budget management and resolve discrepancies and disputes. She/he serves as liaison with government Contracts.
Minimum Qualifications:
Prepares, verifies, and processes invoices for sales or services rendered
Responsible for federal, state and city contract management, including communication with funding sources and program staff
Monitors grant expenses to ensure they are within approved budgets, posted to appropriate accounts and incurred within regulatory guidelines
Prepares expense allocations and import into MIP accounting software
Prepares timely correcting entries as needed
Trains staff on proper coding of expenditures and ensure expenditures are coded consistently
Maintains and update monthly staff salary allocation Master Spreadsheet, including working with PR Manager to maintain payroll distribution codes within the payroll systems.
Prepares, reconciles and submits monthly/quarterly vouchers and drawdowns;records receivable in MIP Accounting Software
Reviews and reconcile accounts receivables to ensure timely payments.
Performs monthly reconciliations of assigned contracts
Ensure compliance with contract requirements
Conducts monthly/quarterly review with sponsored program staff and document variances and corrective action plans
Maintains complete and accurate grant files
Prepares program budgets/modifications in a timely manner with program management
Preparations of materials for agency-wide and/or program audits
Systematically and timely updates and maintains the Master Grant file spreadsheet
Regularly communicates contract requirements and updates to program staff
Other duties as assigned by the supervisor
EDUCATION, EXPERIENCE, AND REQUIRED COMPETENCIES
3 years of relevant experience in contracts management in a non-profit environment a plus
BS degree required
Experience managing federal, state and city Contracts; Medicare/Medicaid billing a plus
Ability to be flexible and to adjust work schedule to reflect varying accounting deadlines
Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
High degree of accuracy, attention to detail and confidentiality
Superior spreadsheets skills and a good knowledge of Microsoft Excel
Excellent analytical, problem solving and decision making skills
Effective verbal, listening and written communication skills
Effective organizational, stress and time management skills
Demonstrates a sense of urgency and ability to meet deadlines
Ability to work independently or as a team member
Ability to work with a diverse group of people
Pro-active work ethic and ability to perform with minimal supervision
Salary:
55,000
Agency Information:
Commonpoint Queens is a non-profit, multi service agency with a flagship site in Forest Hills and 50 additional sites throughout the community that provides a diverse array of programs and services to over 35,000. Our mission is to sustain and enhance the quality of family and individual life for all members of our community, regardless of religion, ethnic or cultural background, national origin, gender identity or expression, sexual preference, age, or disability, within a pervasive and inclusive environment that facilitates individual growth, meets individual needs and builds community. We accomplish this mission through a broad range of social, educational, and recreational services that reach community members of all ages and backgrounds.

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