Foundation Controller/Associate Director of Financial Services

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Foundation Controller/Associate
Director of Financial Services
Internal Title:
Foundation Controller/
Associate Director of Financial Services
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
7
Level
5
Department
Institutional Advancement
Job Purpose
Foundation Controller/Associate Director of Financial Services directs expert-level professional accounting, financial statement preparation and reporting and budget for the Foundation. Develops processes for special reporting needs associated with major organization-wide projects such as capital campaigns. Works closely with Foundation Board, Finance, Audit and Property Committees and others as assigned. Serves as interim in the absence of the Executive Director of Financial Services in all fiscal management activities.
Minimum Requirements:
Bachelor’s degree in accounting, finance, business or related field and five years of professional experience in accounting, auditing or finance or equivalent combination of education and experience. CPA designation or actively working on CPA required. Master’s degree preferred. Non-profit experience preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities:
Knowledge of the principles, practices, theories and terminology of accounting, budgeting and fiscal management. Proficiency with general ledger systems. Must be able to analyze and interpret complex financial data and reports, perform financial statement analysis, and communicate effectively. Knowledge of state and federal regulations and laws applicable to non-profit organizations. Must have strong organizational and supervisory skills. Experience in non-profit organization a plus. Knowledge of Blackbaud software helpful.
Additional Comments Regarding Position:
May be required to work occasional nights and weekends.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
Salary:
*$75,000 - $90,000
Posting Date:
02/16/2022
Closing Date:
03/07/2022
Open Until Filled:
No
Posting Number:
2022032
EEO Statement:
The **MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Job Duties:
Activity:
1. Directs and takes active role in completing postings to the Foundation general ledger, ensuring accurate posting and documentation of financial transactions. Develops and monitors implementation of accounting policies and procedures to ensure compliance with federal and state regulations. Evaluates and makes recommendations for compliance of accounting policies and procedures as proscribed by accounting regulations. Directly supervises payroll and accounts payable processing for the Foundation (including Senior Accountant and Graduate Assistant). Supervises reporting to IRS for payroll accounting. May authorize various complex requests to ensure appropriate cost allocations and budget compliance of $3.5m expense budget of Foundation. Establishes and maintains an effective system for communicating with internal and external constituents to ensure efficient execution of fund administrator requests and vendor dispute resolution. Advises and provides consultation to campus leaders such as deans, and department chairs on use of Foundation funds.
Essential or Marginal:
Essential
Percent of Time:
25
Activity:
2. Ensures bank cash deposits are made timely. Reconciles bank accounts in a timely manner monthly in Financial Edge including LLCs (7 operating accounts and one line of credit).
Essential or Marginal:
Essential
Percent of Time:
10
Activity:
3. Directs all entries, maintains, monitors and reports on fixed assets of approximately $15m. Monitors and ensures postings of all gifts-in-kind. Works closely with Director of Property to provide current inventory for annual financial audit and reporting to Foundation Committees. Documents all business transactions with Foundation owned property to include new purchases, sales and renovations.
Essential or Marginal:
Essential
Percent of Time:
15
Activity:
4. Produces financial statements in a timely manner monthly. Monitors monthly close procedures to ensure all postings have been made. Completes monthly billing postings for charges initiated at the College but requiring Foundation funds (approximately $150-250k per month). Prepares and distributes monthly accounting statements to fund administrators and executive offices. Analyzes statements to determine ways to improve systems and operation efficiency, effectiveness and productivity. Performs monthly analysis of financials to report to management with comments, trends, concerns and/or recommendations.
Essential or Marginal:
Essential
Percent of Time:
15
Activity:
5. Directs and delegates tasks as necessary to prepare balanced annual budgets and budget requests, including evaluating cost projections (approximately $3.5m revenue and $3.5m expense). Informs management of program financial requirements. Completes upload of budget into general ledger. Confers with Foundation Board Finance Chair to review budget before presenting to Finance Committee and Board for approval.
Essential or Marginal:
Essential
Percent of Time:
10
Activity:
6. Develops, organizes and ensures the accuracy of financial data for internal and external reporting requirements. Directs annual external financial audit. Prepares and organizes schedules as needed for annual financial audit by external professional firms. Manages audit timeline to ensure audit report is approved by Foundation’s Audit Committee and delivered on time to comply with College annual CAFR requirements for component units. Responds and works directly with external auditors to complete audit. Gathers information, works with auditors to prepare the Form 990 for submission to IRS.
Essential or Marginal:
Essential
Percent of Time:
10
Activity:
7. Leads and/or participates in Foundation Board/Committee meetings and a variety of ad hoc/task force groups. Committees for active participation include Finance, Audit and Property. Works with Executive Director to prepare all materials necessary for quarterly Committee and Board meetings and other Committees as assigned. Works directly with Board Treasurer to report financial results to the Board. Prepares minutes for Foundation Board Finance and Audit Committees.
Essential or Marginal:
Essential
Percent of Time:
10
Activity:
8. Serves as interim for the Executive Director of Finance and Administration in his/her absence.
Essential or Marginal:
Essential
Percent of Time:
5

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