Accounts Payable Specialist

Profile

The Accounts Payable Specialist will be an integral part of the accounting team and will be responsible for processing invoices and check requests to ensure proper GL coding and responding to attorneys and staff regarding payment status. Position reports to the Director of Finance.

Responsibilities

Reviews all expense reports in Chrome River to ensure proper documentation, coding, and compliance with travel and expense policy

Review all invoices for appropriate coding, documentation, and approval in Chrome River

Import into Elite vendor invoices and expense reports

Prepping excel worksheet to process weekly check run and ACH/EFT transaction summary

Enter wire payment information to online banking platform

Prepare and file monthly sales and use tax returns

Setup new vendors, verifying new vendor 1099 status, receipt of W9

Confirming vendor wire payment instructions based on fraud protection protocol

Respond to vendor inquiries, reconcile vendor statements, research and resolve discrepancies 

Preparing 1099 excel worksheets for yearly 1099 filings

Assisting in preparation of AP reports including audit schedules

Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

Support month-end and year-end close

Handle petty cash and reimbursement

Assist with ad hoc projects as needed

Other duties as assigned 

Requirements

Knowledge of Chrome River and Elite Enterprise is a must

Four-year high school diploma or equivalent

Five plus years of professional experience, law firm experience preferred

Must know basic accounting procedures

Knowledge of sales and use tax

Knowledge of banking and journal entries

Knowledge of 1099’s miscellaneous

Managing processes related to integrations with third party software

Knowledge of Microsoft Office Suite (Excel, Outlooks, PowerPoint, and Word) 

Strong organizational, written, and verbal communication skills

Must be dependable and have a professional demeanor

Ability to work effectively both independently and as a team player

Strong work ethic, multi-tasking skills, and attention to detail

Ability to work under tight deadlines and prioritize responsibilities

Ability to handle and maintain confidential information

Assist in month-end/year-end closing processes

Hours:  9:00 a.m. to 5:30 p.m.

Company info

Miller & Chevalier Chartered.
Website : https://www.millerchevalier.com/